How to use RallyTimer Results

On first start up the app will create a default Rally. You can either edit this default, or create your own rally. If you delete the default Rally before creating another Rally, or delete all the rallies, the app will automatically create a new default Rally.

Changes are automatically saved when you navigate away from a particular element, so if you do not want your changes to be saved, make sure you click the “Cancel” button before changing your selection.

Contents:

  1. Set up your Rally
  2. Set up your Sections
  3. Set up your Controls
  4. Set up Classes
  5. Set up Competitors
  6. Set up Marshals
  7. Edit Penalties and Non-Penalty Reports
  8. Check Settings
  9. Purchase your Tokens
  10. Send Marshalling Details
  11. Import Control Reports
  12. Generate Results and Reports
1: Set up your Rally

Tap the Rallies tab on the left hand side, and then either tap the default (or other existing) Rally to edit it, or tap the “Add Rally” button to create a new Rally.

Tap on the Rally Logo to select your own club or event logo. This will be sent to users of the RallyTimer Marshal app along with their assigned Control details.

Enter the details for:

  • Rally Name
  • Organiser – usually your club or organisation name.
  • Return Email Address – this is the email address that reports from the RallyTimer Marshal app will be sent to by default.
  • Clerk of the Course – this is the name that is used by default on the email to marshals.
  • Location – can be left blank if not relevant.
  • Country – can be left blank if not relevant.
  • Start Date
  • End Date

The Rally Name and Organiser are used by the RallyTimer Marshal app, along with an internal number, to identify each Rally. Whilst the apps will usually work if these are left blank, there is a risk of other rallies where these details have also been left blank overwriting or merging data.

You can also set up different options for the Rally:

  • Enable Non-Penalty Reports – these provide a mechanism to collect information from marshals other than penalties. Typical examples may include completion of part of a driving test with no penalties, or correctly recording a code-board.
  • Display Section and Control Numbers – Section and Control numbers are used internally by the app. If this selection is on, they will be displayed in the RallyTimer Marshal app.
  • Display Control Name – if you want the RallyTimer Marshal app to only show the control name, select this on and the “Display Section and Control Numbers” option off.

Until the Rally has been saved, the option to increase the number of competitors above 3 is not available. Once it is saved, a blue “+” button is displayed allowing the purchase of tokens to increase the number of competitors. It is recommended that you finalise rally details before purchasing your tokens. Details on this are included below.

You can delete a Rally by swiping to the left and tapping the “Delete” button. This will delete all records for the Rally, including any tokens you have purchased.

2: Set up your Sections

Tap the Sections tab on the left hand side. If you have set up more than one Rally, you can select the relevant rally in the Rally Selection box by scrolling through the available rallies. Then either tap the default (or other existing) Section to edit it, or tap the “Add Section” button to create a new Section.

Enter the details for:

  • Section Name
  • Section Type – if the section type selected is “Main Time Control” or “Time Control”, it will behave differently to other section types. If you want to create an additional Section Type, tap the blue “+” button. You can also add, edit or delete Section Types by going to the Section Types page – just tap the Section Types tab on the left hand side of the screen.
  • Section Date – this can only be selected within the Rally Start and End Dates. If you subsequently change the Rally dates, the Section date will automatically change to the corresponding Rally day. If the Rally’s number of days reduces, sections that were scheduled for days beyond the new duration will be added to the final day.
  • Section Standard Start Time – if you are chaining your sections together, you may not be able to adjust this. It is used as the Standard Control Time for the first Control in this section.
  • Start Location – this is used as the Location on the Detailed Results part of individual Car Reports.
  • Finish Location – can be left blank if not relevant.
  • Previous Section – if the section is not selected as the first section of the day (see below), the previous section must be selected. This allows timings to be correctly calculated. If you select a Section as the previous Section more than once, the most recent selection will be used, and other Sections will be shuffled to accommodate this.

Set up the Section options:

  • Section is first Section of the day – to allow timings to be correctly calculated, one section must be selected as first Section of the day. If you subsequently choose another Section or add a new Section as first Section of the day, the original first Section will now follow it and other Sections will be shuffled to accommodate this.
  • Section is last Section of the day – select this if required. This is used to decide if cars have finished, so if you want to record “Did Not Finish” results this must be set on the last section of the last day.
  • Section is excluded – if you have to abandon a Section for any reason, setting it to excluded means it won’t be used in the calculation of overall results. Any results recorded will still be presented in individual reports, but not used to calculate time or other penalties.

When you set up the Controls, some of the default selections can cause Section Standard Start Times to change. You can minimise this by completing set up of the Controls in each Section before adding the next section, or adjust the Section Standard Start Times as necessary once you have completed setting up the Controls.

You can delete a Section by swiping to the left and tapping the “Delete” button. This will delete all associated Controls and Car Records. If you delete all the Sections in a Rally, a default Section is created next time you select Sections.

3: Set up your Controls

Tap the Controls tab on the left hand side. If you have set up more than one Rally, you can select the relevant rally in the Rally Selection box by scrolling through the available rallies. Similarly you can then select the relevant Section in the Section Selection box by scrolling through the available sections. Then either tap the default (or other existing) Control to edit it, or tap the “Add Control” button to create a new Control.

Note that some of the settings and options for Controls change depending on other factors such as Section Type and other Control settings.

Enter the details for:

  • Control Name – this is sent to the RallyTimer Marshal app
  • Control Location – this is also sent to the RallyTimer Marshal app, and can be copied by the user to use in another app to find the precise location. This is a text field so can include any form of detail including Map Reference, Grid Reference, Postcode, What3Words location or a textual description.
  • Control Marshal – once you have set up your Marshal list, you can assign one of them as required to each Control by scrolling through the list.
  • Previous Control – as with the Sections, if the Control is not selected as the first Control in Section (see below), the previous Control must be selected. This allows timings to be correctly calculated. If you select a Control as the previous Control more than once, the most recent selection will be used, and other Controls will be shuffled to accommodate this. This may also impact distances and therefore timings, so if you do shuffle your controls, make sure you then check the details.
  • Distance from Previous Control – the units can be miles or kilometres, however they should match the Average Speed units. These values are used to calculate the time between Controls and therefore the due time and timing penalties for competitors. If the Control is selected as first Control in Section, or the Section is a Main Time Control or Time Control, the distance cannot be changed from 0.
  • Average Speed from Previous Control – the units can be Miles Per Hour or Kilometres Per Hour, however they should match the Distance units used above. These values are used to calculate the time between Controls and therefore the due time and timing penalties for competitors. If the Control is selected as first Control in Section, the average speed cannot be changed from 0. If the Section is a Main Time Control or Time Control, and this is not the first Control, this setting is replaced by the Duration at Main Time Control / Time Control setting (see below).
  • If you have speed changes between Controls, you can either calculate the average speed yourself, or you can include a Speed Change Point. This acts as an unmarshaled Control, where no penalties are applied but the app automatically calculates the overall time based on the individual distances and speeds. To do this, create a control at the speed change point and select the Control is Speed Change Point option (see below). You can have as many Speed Change Points between actual Controls as you need.
  • Duration at Main Time Control / Time Control – if the Section is a Main Time Control or Time Control, and this is not the first Control, you can set a duration for this section. This allows the due time to be calculated even though the distance and speed are set to 0.
  • Time from Previous Control – this is not adjustable, but shows the optimum time to reach this Control from the previous one.
  • Control Standard Time – this is not adjustable, but shows the Control Standard Time as calculated by the app based on all the relevant factors. This is sent to the RallyTimer Marshal app so the marshal knows the time to be at each assigned Control.

Set up the Control Options. Availability of Options will vary depending on other factors such as Section Type and selection of other options:

  • Control is first Control in Section – – to allow timings to be correctly calculated, one Control must be selected as first Control of the Section. If you subsequently choose another Control or add a new Control as first Control of the Section, the original first Control will now follow it and other Controls will be shuffled to accommodate this.
  • Control is last Control in Section – one Control is always set as the last Control. If you do not set the last Control, the app does this automatically, and will also update the last Control settings if you make other changes such as adding another Control after the last Control.
  • Time to next Control is carried – if Time is Carried, the recorded time at this Control will be used to calculate the due time at the next Control. This means the target speeds must be maintained between the two Controls. If Time is not Carried, the due time at this Control is used to calculate the due time at the next Control. Any earliness / lateness must therefore be made up between Controls. 
  • Control is Untimed – if a Control is untimed, the RallyTimer Marshal app will not record any times, but will allow penalties to be recorded. This can be used on Driving Test type sections where start and finish times are needed but only penalties need to be recorded at intermediate points.
  • Control is Speed Change Point (Unmarshaled) – if a Control is a Speed Change Point, timing and driving penalties do not apply. This can be used to mark intermediate points on a route where speed changes are required.
  • Time is used for next Section first Control – if this is the Last Control in the section, and this option is selected both the Control Standard Time and individual Competitor times will be used as times for the first Control of the next Section. In this way, the Sections can be chained together.
  • OTL Penalty Applies – if the Section Type is Main Time Control or Time Control, the first control is used to calculate any Over Time Limit Penalty when this is selected.
  • Early Arrival Penalty Applies – if the Section Type is Main Time Control or Time Control, the first control is used to calculate Early Arrival Penalties when this is selected. The relevant Early Arrival Selected Control to Measure From and Early Arrival Time Limit From Selected Control can be set once this is selected.

You can delete a Control by swiping to the left and tapping the “Delete” button. This will delete all associated Car Records. If you delete all the Controls in a Section, a default Control is created next time you select Controls.

4: Set up Classes

Tap the Classes tab on the left hand side. If you have set up more than one Rally, you can select the relevant rally in the Rally Selection box by scrolling through the available rallies.

Tap the Class Prize Settings to set up the number of prizes.

Enter the details for:

  • Number of Overall Prizes – this is the number of overall prizes, and is separate to any Class prizes. Winners of Overall Prizes are excluded when calculating Class Prizes.
  • The following steps are only necessary if you are using Classes.
  • Minimum Entrants for First in Class Prize – if the number of entrants in a class is below this number, no First in Class Prize is calculated. Any Overall Prize winners are removed from the Class list before Class Prizes are calculated. For example, if there are 4 entrants in a Class, 3 of whom win overall prizes, the remaining entrant will only win the First in Class prize if this value is set to 1.
  • Additional Entrants for Subsequent Prizes – this is the number of additional entrants required to calculate a subsequent prize. For example, if the Minimum Entrants for First in Class Prize is 2, and the Additional Entrants for Subsequent Prizes is also 2, there must be at least 4 entrants for a Second in Class Prize to be calculated; at least 6 entrants for a Third in Class, and so on to the Maximum Number of Class Prizes.
  • Maximum Number of Class Prizes – This limits the total number of Class Prizes calculated.

If you do not set up any Classes, the app will include all entrants as eligible for Overall Prizes, and will not calculate any Class Prizes.

Tap the “Add Class” button to add a new Class, or select an exiting Class to edit it.

You can select a Previous Class Description and either edit it or re-use it. Enter the details for:

  • Class Number
  • Sub-Class Identifier – this allows you to sub-divide classes with similar characteristics.
  • Class Description

Next set whether the Class is eligible for Overall Prizes. If this is not selected, entrants in the Class will only be included in Class Prize calculations.

You can delete a Class by swiping to the left and tapping the “Delete” button.

5: Set up Competitors

Tap the Competitors tab on the left hand side. If you have set up more than one Rally, you can select the relevant rally in the Rally Selection box by scrolling through the available rallies.

Tap the “Add Competitor” button to add a new Competitor, or select an existing Competitor to edit the details.

If you are adding a new Competitor, you have the option of selecting a Competitor from a previous event. Scroll through the Previous Competitor list and the relevant fields will be populated. You can then use them, or adjust them as necessary, e.g. if a crew are using a different car.

Enter or edit the details for:

  • Car Number – this will default to the lowest unused number. You can select a previously used number and other Car Numbers will be adjusted automatically.
  • Class – if you have set up Classes, you can select one here.
  • Driver Given Name and Driver Family Name – these are used along with the Co-driver Given and Family Name and Car Registration to identify a unique Crew.
  • Driver Email – this is used to send the performance report.
  • Driver Contact – optional field to record contact details for the Driver, e.g. a phone number.
  • Co-driver Given Name and Co-driver Family Name – these are used along with the Driver Given and Family Name and Car Registration to identify a unique Crew.
  • Co-driver Email – this is used to send the performance report.
  • Co-driver Contact – optional field to record contact details for the Co-driver, e.g. a phone number.
  • Car Make – select from the list. Tap the blue “+” button to add a new Car Make. You can also add, edit or delete Car Makes by going to the Car Makes page – just tap the Car Makes tab on the left hand side of the screen.
  • Car Model – select from the list. You must first select a Car Make to select a Car Model. Tap the blue “+” button to add a new Car Model. You can also add, edit or delete Car Models by going to the Car Models page – just tap the Car Models tab on the left hand side of the screen, and then select the Car Make to add, edit or delete Car Models for that Car Make.
  • Car Engine Size – optional information.
  • Car Year of Manufacture
  • Car Registration

If a competitor withdraws after Car Numbers have been allocated, or if you do not want to use a particular Car Number, select Car Withdrawn

You can delete a Competitor by swiping to the left and tapping the “Delete” button. This will remove the Competitor from the Rally, but the details will be retained for use in future events.

6: Set up Marshals

Tap the Marshals tab on the left hand side. If you have set up more than one Rally, you can select the relevant rally in the Rally Selection box by scrolling through the available rallies.

Tap the “Add Marshal” button to add a new Marshal, or select an existing Marshal to edit the details.

If you are adding a new Marshal, you have the option of selecting a Marshal from a previous event. Scroll through the Previous Marshal list and the relevant fields will be populated. You can then use them, or adjust them as necessary.

Enter or edit the details for:

  • Marshal Given Name and Marshal Family Name
  • Marshal Email – this is used to send the Marshal’s set-up file.
  • Marshal Contact – optional field to record contact details for the Marshal, e.g. a phone number.

Once you have saved the Marshal’s details the option “Send Marshalling Details” is available.

You can now return to the individual Control pages to allocate a Control Marshal to each Control as required.

7: Edit Penalties and Non-Penalty Reports

Driving Penalties and Non-Penalty Reports settings are applicable to all Rallies. Non-Penalty Reports can be disabled for individual Rallies on the Rally set-up page.

Tap the relevant Time Penalties, Driving Penalties or Non-Penalty Reports tab on the left hand side.

Time Penalties

If you have set up more than one Rally, you can select the relevant rally in the Rally Selection box by scrolling through the available rallies.

Adjust the values for:

  • Main Time Control Maximum Permitted Lateness – if the Section Type for a Section is set to Main Time Control and Over Time Limit Penalty Applies is selected for the first Control in the section, any competitors arriving this duration after their due time will be given a penalty as set by Over Time Limit Penalty.
  • Over Time Limit Penalty – if the Section Type for a Section is set to Main Time Control and Over Time Limit Penalty Applies is selected for the first Control in the section, any competitors arriving more than the Maximum Permitted Lateness after their due time will be given this penalty.
  • Early Arrival Penalty– if the Section Type for a Section is set to Main Time Control and Over Time Limit Penalty Applies is selected for the first Control in the section, any competitors arriving less than the Early Arrival Time Limit from the Selected Control to Measure From will be given this penalty.

Time Controls behave in the same way as Main Time Controls, but provide a facility to set different penalties or limits if required. Adjust the values for:

  • Time Control Maximum Permitted Lateness – if the Section Type for a Section is set to Time Control and Over Time Limit Penalty Applies is selected for the first Control in the section, any competitors arriving this duration after their due time will be given a penalty as set by Over Time Limit Penalty.
  • Over Time Limit Penalty – if the Section Type for a Section is set to Time Control and Over Time Limit Penalty Applies is selected for the first Control in the section, any competitors arriving more than the Maximum Permitted Lateness after their due time will be given this penalty.
  • Early Arrival Penalty– if the Section Type for a Section is set to Time Control and Early Arrival Penalty Applies is selected for the first Control in the section, any competitors arriving less than the Early Arrival Time Limit from the Selected Control to Measure From will be given this penalty.

Control Penalties

Adjust the values for:

  • Late Arrival Penalty – this penalty will be applied for every second a competitor is late arriving after their due time at a timed Control.
  • Early Arrival Penalty – this penalty will be applied for every second a competitor is early arriving before their due time at a timed Control.
  • Maximum Control Penalty – this is the maximum penalty a competitor can get at a timed Control, including any Driving Penalties. This is also the penalty if a competitor misses a timed Control completely.

Driving Penalties

Tap the “Add Driving Penalty” button to add a new Penalty, or select an existing Penalty to edit the details.

Enter or edit the details for:

  • Penalty Description – this is the description Marshals see on their app. If the description is too long, it may be truncated on the Marshals’ app depending on their screen size.
  • Penalty Value – this is the value in seconds of the penalty given for each occurrence of this penalty.

You can delete a Penalty by swiping to the left and tapping the “Delete” button.

Non-Penalty Reports

Tap the “Add Non-Penalty Report” button to add a new Non-Penalty Report, or select an existing Non-Penalty Report to edit the details.

Enter or edit the details for:

  • Non-Penalty Report Description – this is the description Marshals see on their app. If the description is too long, it may be truncated on the Marshals’ app depending on their screen size.

You can delete a Non-Penalty Report by swiping to the left and tapping the “Delete” button.

8: Check your Settings

Review and adjust your settings as required.

In particular, as the app automatically calculates times for Sections and Controls depending on other settings, check all of these are correct.

9: Purchase Rally Tokens

Once you have finalised all the details, you are ready to purchase your RallyTimer Tokens.

Return to the Rallies page, select you Rally and tap the blue “+” button beside the Number of Competitors.

The App will calculate the number of tokens required – you need 1 token per Competitor per Rally Day.

If the exact number of tokens required is available, this option will be shown at the top of the list. If the number you require is not available as a Purchase, or you want to buy a different number of tokens, scroll through the list to find the number you require. For larger numbers you may need to purchase a couple of token sets to get the exact number you need.

If you need to increase the number of tokens needed, you can add extra tokens as required.

Tokens are non-refundable and non-transferable.

When you have purchased your tokens, set the Number of Competitors.

10: Send Marshalling Details

Return to the Marshals page by tapping the Marshals tab on the left hand side of the screen and selecting the relevant Rally.

For each Marshal, click on the “Email Marshalling Details” button. This will generate a setup file and attach it to a pre-populated email. You can adjust the text if required, and then send the email.

If no email address is included for a Marshal, alternative methods for sharing the setup file will be shown. Select your preferred sharing app and send the setup file.

11: Import Control Results

When Marshals send in their Control Report, tap on the results file attached to the email or sent by other sharing apps, and select RallyTimer Results from the presented options.

This will automatically import the Control times and penalties.

To view timings, tap the Timings tab on the left of the screen.

You can then review and adjust any of the results as required.

You can also manually input timings and assign Penalties and Non-Penalty Reports if there is no digital report available.

If you have to exclude a Section for any reason, go to the page for that Section and select the Section is Excluded option.

If you have to exclude an individual Control, for example if the Marshal was unable to attend, go to the page for that Control and select the Control is Speed Change Point (Unmarshaled) option.

12: Generate Results and Reports

Once you have received all the Control Reports, tap the Results tab on the left hand side and select the individual results you wish to review. The app will calculate the results before displaying them. If you make any changes that may affect the results, they are recalculated when you tap the Results tab again.

Tap the Reports tab on the left hand side and select the individual report you wish to view. This generates a PDF report which can then be shared by tapping the Share icon in the top right corner. Individual reports can be emailed to competitors. Other reports can be sent via a sharing app as required, e.g. to a printer or to a Webmaster for display on your webpage.

Celebrate the completion of your event. Award any prizes, and prepare for your next one.